For many years, the default choice of productivity suite has been Microsoft Office. Although there have always been alternatives (Star Office, Lotus SmartSuite, etc.), none was genuinely credible, in terms of usability or functionality.
So it used to make sense to pick Microsoft.
But times have changed, technology has moved on, and there’s a (not all that) new boy on the block – Google Docs, Sheets and Slides.
But Google Docs, Sheets and Slides doesn’t have “X” feature
As soon as Google Apps gets mentioned, old-fashioned IT managers pop out of the woodwork to tell you the platform is limited and the tools crippled. But their argument is based on a faulty premise and a fundamental lack of knowledge.
Study after study shows that the vast majority of employees equipped with Microsoft Office use less than 90% of the available features.
So although Google Docs may have fewer functions than Microsoft Word, it still has, all the same, features that your users do use. So by the naysayers’ logic, any investment in Microsoft Office is automatically 90% wasted.
A focus on collaboration
Microsoft Office is firmly targeted at individual productivity. Virtually all of the features and functions built into Excel, Word, PowerPoint and Outlook are specifically designed to help users do more in isolation. Even with Office 2016’s new “collaboration” features. These are limited to Word 2016 running on Windows 10.
Google Apps, on the other hand, is built on the new work anywhere, on any device collaborative business model in mind. Your organisation is well aware that helping employees work together significantly boosts productivity, and Google Docs, Sheets and Slides are designed to make this happen.
Instead of constantly emailing copies of documents for comment and update, Google Docs, Sheets and Slides allow several people to work on the same file simultaneously. Combined with chat tools like Google Hangouts, you can update a Google Doc and discuss the changes being made. All as part of your subscription.
Full Word, Excel and Powerpoint Compatibility
Google Docs, Sheets and Slides, allows users to store all their files and access them from any device. Not only that, but it is entirely compatible with Word, Excel and Powerpoint. So, if a client emails you one of these files, you can view and edit the document, and send it back in Office format on any device. Better still, with one click you can convert the file into a Google Doc and gain all the collaboration features missing from Microsoft Office. And if your business already has Microsoft Office it can be integrated into Google Apps in a couple of clicks.
Mobile and Cloud ready
Microsoft Office still relies heavily on full installs on local PCs and laptops. Obviously, the new Office 365 platform provides some Cloud functionality. Ironically, Office 365 has also been stripped of most of the under-used features to enable Cloud access. And rather than redesigning Office for a Web-first experience, Microsoft has simply levered the existing system into a web browser.
Google Docs, Sheets and Slides, on the other hand, was designed from day one to be accessed and used online. This means that everything just “works” using nothing more than the Google Chrome web browser And your employees can expect the same experience whether they use the PC at their desk in the office, or their tablet at home.
Don’t be fooled by ignorant people handing out bad advice – Google Docs, Sheets and Slides are definitely the smart choice for your business. Not only will your team become more productive, but you will also save a considerable amount of cash in the long run, thanks to the far lower long-term cost of Google Apps.
Learn more about Google Apps and Google Docs, Sheets and Slides and how your business can use them to boost productivity and gain new competitive advantages.