How to let someone else manage your Google Calendar

If you have an assistant you may want to grant access to your Google Calendar so they can manage it on your behalf. Google Workspace makes it very easy to manage the account of others. With Gmail, you have delegate access, and with Google Calendar, you can grant others permission to create and manage events in your calendar. 

How to grant someone access to manage your Google Calendar

• First, you need to head over to your Google Calendar.

• Once you are viewing your Google Calendar, look down the left-hand side of Google Calendar for a section called My calendars.

• Your personal (default) calendar will be top of the list and usually named in your name. Hover your mouse over the calendar and click the three dots that appear.

• Click Settings and Sharing.

• Scroll down to the section Share with specific people and click Add people.

• Enter the email address of the person you want to share your calendar with (this person must also be using Google Calendar).

• Next, select the level of access you want them to have in the permissions box. If you are granting an assistant access to manage your Google Calendar, you should select the option Make changes to events.

• Once you have added the individuals you would like to access your calendar, click Send.

You will have now shared your calendar, and the individuals you added should get an email notifying them they now have access to your calendar.

If you ever need to revoke access, return to this area of Google Calendar's settings and click the cross next to the person's name to withdraw their access to your Google Calendar.

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