Do You Need to Pay Extra for Gemini AI in Google Workspace?
Have you ever tried digging through Google's support documentation to find the exact usage limits for Gemini AI? It is a complete maze. If you are a founder or manager trying to figure out if your team members will hit a wall when generating images, drafting emails, or creating videos, the scattered information is incredibly frustrating. You might even be wondering if you need to shell out an extra £18 per month per person for the AI Expanded Access package just to keep things running smoothly.
Here is the straightforward truth: if you are on Google Workspace Business Plus, you almost certainly do not need to pay for an AI upgrade.
And here is the best part: when you partner with Kimbley IT for your everyday IT support, we include Google Workspace Business Plus as standard for all your team members. That's an authorised Google partner with decades of experience managing IT for businesses like yours. We know exactly what packages and levels your company actually needs to be productive, without wasting money on unnecessary add-ons.
What are the exact Gemini usage limits?
To save you from clicking through endless support pages, here is a clear breakdown of the tools your team members are most likely to use day to day. This compares the standard Google Workspace Business Plus limits with the £18/month AI Expanded Access add-on.
| AI Tool | Google Workspace Business Plus | AI Expanded Access Add-on |
|---|---|---|
| AI Usage Limits & Allocations | ||
| Nano Banana (Images in Slides & Vids) | 30 per month | 300 per month |
| Video Generation (in Google Vids) | 50 per month | 200 per month |
| Workspace Studio (Flow executions) | 400 per month | 2,000 per month |
| Gemini App (Standalone & Sidebars) | Up to 100 Pro prompts per day, plus full sidebar access | Extended daily prompt limits |
Why standard access is usually plenty
When you look at the numbers, generating 50 videos or running 400 automated flow executions a month is a huge allowance for a single team member. Unless someone in your business has a highly specialised role entirely dedicated to generating massive volumes of AI video content or running constant automations, the standard Business Plus tier is perfectly sized.
In fact, out of the hundreds of people we support at Kimbley IT, only one person has ever actually needed to upgrade to the expanded access add-on.
That is the true benefit of getting your Google Workspace through an authorised partner. We don't just set up your email; we actively prevent you from overspending. Here is what is fully included for your team members on the standard package we provide:
The Standalone Gemini App: Team members get generous daily access to Google's advanced models to help with research, writing, and brainstorming.
Seamless Sidebar Integrations: Gemini is built directly into the sidebars of Gmail, Google Calendar, Drive, Docs, Sheets, and Slides.
Everyday Productivity: Your team members can summarise long email threads, draft proposals, and organise data without worrying about hidden costs or suddenly being locked out of their tools.
The benefit of getting the right advice
It is incredibly easy to look at a software pricing page and assume you need to buy the biggest add-on to get the best features. By understanding exactly how your business operates, you can avoid paying unnecessary monthly subscriptions for limits you will never realistically reach.
For nearly every business, the standard Gemini limits in Google Workspace Business Plus hit the sweet spot between powerful functionality and sensible spending. You get all the productivity benefits without the £18 monthly per-person charge, and it is all seamlessly managed as part of your IT support.
If you'd like an expert to help you implement this, the next step is to book a video call with us using the form below.
