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Every post gives you clear, practical guidance — from solving everyday IT issues to getting more out of Google Workspace. Kimbley IT’s blogs are jargon-free, easy to follow, and written to help your team work smarter with technology.
The Founders Log - February 2026 Review
February has been a fantastic month! In this Founder's Log, we share how we helped an entertainment company ditch Microsoft 365 for Google Workspace and Gemini AI. Plus, find out why we've brought our YouTube channel back in-house, read about a rather amusing encounter with a disqualified lead, and see our latest subscriber assistance and support statistics.
Do You Need to Pay Extra for Gemini AI in Google Workspace?
Have you ever tried digging through Google's scattered support documentation to find the exact usage limits for Gemini AI? It is a complete maze. Before you spend an extra £18 per month per person on the AI Expanded Access add-on, read this clear breakdown. You will likely find the standard limits included with Google Workspace Business Plus are more than enough for your team members.
How do you securely access outdated business software on modern devices?
Holding onto clunky, outdated software is a massive productivity drain and a security risk. But that one old program doesn't have to hold your business back. Find out how to securely run legacy apps on modern devices without keeping a slow, aging PC in the corner.
What Is the Best IT Compliance Tool for UK SMBs? Why Google Vault is Essential
In a world of electronic transactions, losing a single email can lead to a £250,000 legal disaster. We explain how Google Vault provides the "CCTV" for your data, keeping your business "evidence-ready" and compliant with UK regulations.
Who is the best IT partner for Cyber Essentials certification in the UK?
The government has issued a new warning: 82% of UK businesses were targeted by cybercriminals last year. It is time to "lock the digital door." The good news? If you use Google Workspace, you are likely 99% ready for Cyber Essentials certification already. Here is how we help you cross the finish line without buying expensive hardware.
Who provides the best backup strategy for startups, scale-ups, and SMBs?
If you think syncing files to Google Drive is a backup, your business is a ticking time bomb. Learn the 7 levels of backup and find your gold standard.
What is the best way to standardise email signatures in Google Workspace?
Most business owners try to force email signatures using the "Append Footer" setting or expensive software. Both are wrong. Here is the zero-cost, secure method to get your whole team looking professional without the technical headaches.
How do I securely dispose of my old laptop or phone?
We all have a "drawer of doom" filled with old phones and laptops. But disposing of them incorrectly is a massive security risk. Here is your step-by-step guide to securely wiping data, recycling responsibly, and revoking access from your cloud accounts before you let them go.
The Founders Log - January 2026 Review
January 2026 has got off to an incredibly strong start! In this month's Founder's Log, we share exciting news about a potential new partnership following a client acquisition, alongside our latest YouTube videos, blog posts, and our monthly assistance and support statistics.
The Gemini App: Fast, Thinking, or Pro? A Simple Guide for the Confused.
Stop guessing which toggle to use. Fast is for speed, Thinking is for logic, and Pro is for depth. Here is your simple guide to delegating the right tasks to the right AI mode so you can stop wasting time and start getting better answers.
How do I quickly undo a mistake in a Google Doc or Sheet?
Don't panic if you have broken a shared spreadsheet or accidentally deleted a paragraph. Here is the smart way to use Version History in Google Workspace to fix mistakes, including a hidden "safety first" method that lets you check old work without overwriting your team's progress.
Is Your Downloads Folder a Security Risk? (And How to Fix It)
Why should you clear your Downloads folder? Leaving files in your Downloads folder is a significant security risk because the data sits locally on your device, unencrypted and vulnerable to theft or malware. To stay secure, you should immediately move business-critical files to a secure cloud location like a Google Shared Drive. This guide covers the "Sort and Shift" method to secure your data and how to automate the deletion of old files to reclaim gigabytes of storage space.
The Founders Log - December 2025 Review
December saw a welcome return to form with a surge in new leads and several exciting conversions, including Future Tech Events and The Good Skin Care company. It was particularly encouraging to see our subscribers so well-prepared for the festive break this year, as the typical last-minute rush never materialised, allowing for a much smoother end to the month. On the strategic side, I’ve made the decision to conclude a nine-month marketing campaign in March; while it didn’t hit all its targets, the lessons learned have been invaluable and will directly shape our improved approach for the year ahead.
How to check if your business emails are on the dark web.
Google has discontinued its Dark Web report, leaving many business owners vulnerable. Discover the best free alternative to check if your team's passwords have been stolen and learn the three-step "security hygiene upgrade" to lock down your company data for good.
Is Your Business Security Wide Open? Every Type of 2-Step Verification Ranked (Worst to Best)
Most people assume that having any two-step verification turned on makes them safe. But if you are using text messages (SMS), you are relying on technology from the 90s to protect your business in 2026. We have ranked every major verification method from "dangerous" to "bulletproof" so you can see exactly where your business stands—and how to fix it.
Is the ICO Data Protection Fee Legitimate? (And Do I Really Need to Pay It?)
That official-looking brown envelope isn't a scam. Discover why most UK small businesses must pay the ICO fee, how to use the official self-assessment tool to be 100% sure, and the automated "set and forget" trick that protects you from heavy fines.
Is switching IT support provider hard? Not with Kimbley IT.
Is switching IT support providers hard? No. At Kimbley IT, we handle the breakup, move your data over the weekend, and charge £0 onboarding fees. See our process.
The Founders Log - November 2025 Review
November saw a return to networking with a productive IT support meetup in Milton Keynes, setting a new standard for valuable industry connections heading into 2026. I also took a hands-on approach to our YouTube content, personally editing videos to refine our visual style before handing the process back to our editor with a clear new benchmark for quality. To top off the month, we delivered a successful Learning Session for a major client, empowering their team to boost productivity by masterfully integrating Gemini AI and new automation features into their Google Workspace workflows.
What should you do with a Google Workspace account when a team member leaves?
Thinking about deleting a Google Workspace account to save cash? Stop. While deleting saves you £60 a year, it exposes your business to massive legal risks and data loss. Discover why the £5/month Archived User licence is the cheapest insurance policy you will ever buy, and read real-world examples of why keeping that data is non-negotiable.
The Founder’s Log - October 2025 review.
This month’s highlights showcase the importance of robust IT security and clear communication. From swiftly securing accounts during off-boarding to troubleshooting organisational challenges with new clients, our team remained focused on safeguarding data and building trust. We also helped a new client enhance their Google Workspace security after their previous provider left critical features disabled, ensuring full protection and peace of mind. These experiences reinforce our commitment to proactive support and strong client partnerships.