Task management with Google Workspace tools.
Google Workspace gives your team simple, flexible tools to manage tasks without needing a separate project management app.
From quick personal to-dos to shared lists and team planning, Workspace includes everything you need to keep work moving — right inside the apps your team already uses.
What you can do with task tools in Workspace
Use Google Tasks for simple to-dos — Add tasks straight from Gmail or Calendar and tick them off as you go
Create lists and notes with Google Keep — Capture quick ideas, checklist items, or reminders in colour-coded notes
Set due dates and reminders — Stay on top of what’s due, and get nudged at the right time
Link tasks to emails and events — Turn a message or meeting into a task in one click
Share task notes with your team — Collaborate on shared ideas and checklists in Keep
Access tasks across devices — Everything syncs automatically across desktop, mobile and tablet
Organise tasks by project or priority — Create multiple lists or labels to keep things tidy
AI features with Gemini in Workspace task tools
Gemini helps you manage tasks more intelligently — saving time and reducing mental clutter.
Generate task lists from notes or emails — Gemini can turn messy thoughts into organised lists
Suggest next steps automatically — Based on meetings, emails or Docs content
Help you prepare for upcoming tasks — With reminders, summaries or prep guidance
Answer task-related questions — “What did I agree to do in that last meeting?”
Summarise shared task notes — Quickly review team contributions in shared Keep lists
These features are available with the Gemini for Workspace add-on.
How Kimbley IT helps you manage tasks better in Google Workspace
Task tools are simple — but using them well takes practice. We help your team get the most from Google’s built-in productivity features.
Train your team on Tasks and Keep — So they actually use them and use them well
Help you build task habits that stick — Like linking tasks to emails or blocking time in Calendar
Structure task workflows around your team — Whether you're using Agile boards or just to-do lists
Show you how to integrate tasks across Workspace — Turn an email into a task, then track it in Calendar
Find creative solutions to unique task needs — Like shared team boards, recurring to-dos, or colour-coded priorities
All part of your fixed-price IT support package.
Part of your all-in-one support package
Google Workspace includes powerful task tools — and Kimbley IT helps your team use them effectively.
We include Workspace as part of your flat-rate IT support package, so everything’s already set up, supported and working the way you need it to.
Want to improve how your team organises their work?
Book a 15-minute video call below to see how we can help.