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Every post gives you clear, practical guidance — from solving everyday IT issues to getting more out of Google Workspace. Kimbley IT’s blogs are jargon-free, easy to follow, and written to help your team work smarter with technology.
Is Your Downloads Folder a Security Risk? (And How to Fix It)
Your Downloads folder sits outside your company's security and backup protection, unencrypted and easy to forget. Move business files to a Shared Drive, delete the rest, and set Windows or Mac to clear the folder automatically. Here is the simple routine that keeps you safe.
The Founders Log - December 2025 Review
December saw a welcome return to form with a surge in new leads and several exciting conversions, including Future Tech Events and The Good Skin Care company. It was particularly encouraging to see our subscribers so well-prepared for the festive break this year, as the typical last-minute rush never materialised, allowing for a much smoother end to the month. On the strategic side, I’ve made the decision to conclude a nine-month marketing campaign in March; while it didn’t hit all its targets, the lessons learned have been invaluable and will directly shape our improved approach for the year ahead.
How to check if your business emails are on the dark web.
Google has discontinued its Dark Web Report, but you can still check whether your business emails appear in data breaches with Have I Been Pwned, free. Search every company address, then follow the clean-up steps to secure any account that shows up.
Is Your Business Security Wide Open? Every Type of 2-Step Verification Ranked (Worst to Best)
Not all Two Step Verification is equal: SMS codes can be intercepted, while Passkeys are effectively phishing-proof. We rank every method from worst to best so you can see where your business sits and move your team to stronger protection this week.
Is the ICO Data Protection Fee Legitimate? (And Do I Really Need to Pay It?)
That letter about the ICO Data Protection Fee is real, and most UK businesses are legally required to pay it. Use the ICO's 60-second self-assessment to check whether you are liable, see what each tier costs, and set up a Direct Debit so you never risk a fine of up to £4,000.
Is switching IT support provider hard? Not with Kimbley IT.
Is switching IT support providers hard? No. At Kimbley IT, we handle the breakup, move your data over the weekend, and charge £0 onboarding fees. See our process.
The Founders Log - November 2025 Review
November saw a return to networking with a productive IT support meetup in Milton Keynes, setting a new standard for valuable industry connections heading into 2026. I also took a hands-on approach to our YouTube content, personally editing videos to refine our visual style before handing the process back to our editor with a clear new benchmark for quality. To top off the month, we delivered a successful Learning Session for a major client, empowering their team to boost productivity by masterfully integrating Gemini AI and new automation features into their Google Workspace workflows.
What should you do with a Google Workspace account when a team member leaves?
Deleting a leaver's Google Workspace account destroys emails and files you may legally need later. Archive it instead for £5 a month and Google Vault keeps everything searchable for compliance. Here is what to do, step by step, when a team member leaves.
The Founder’s Log - October 2025 review.
This month’s highlights showcase the importance of robust IT security and clear communication. From swiftly securing accounts during off-boarding to troubleshooting organisational challenges with new clients, our team remained focused on safeguarding data and building trust. We also helped a new client enhance their Google Workspace security after their previous provider left critical features disabled, ensuring full protection and peace of mind. These experiences reinforce our commitment to proactive support and strong client partnerships.
Here is why you should use Google Voice for your business phone system.
The key feature of Google Voice is that there are no contracts; you pay for what you use from the service each month, and you can cancel at any time. Google Voice offers three service levels, each adding more features.
Is Google Workspace Really Better Than Microsoft 365? (A New Report Says Yes).
Picking your company's core productivity suite can feel like a toss-up. But what if it's not a 50/50 choice? An independent research firm, Hypothesis Group, just surveyed 1,600 users, and the results are strikingly clear.
Why Are My Business Emails Going to Spam? A Simple Google Workspace Fix.
SPF, DKIM, and DMARC are the three DNS records that prove your emails are genuine, and without them your invoices land in spam. This guide walks you through setting up all three in Google Workspace, with the exact records to copy and where to paste them.
Why Your Outsourcers Need IT Support (Even If They're Part-Time).
Skipping IT support for outsourcers is a significant business risk. While it may seem like a cost-saving tactic, it exposes your business to security breaches from unsecured accounts. It also leads to lost productivity, as outsourcers have no one to help them with IT problems or provide guidance on working more efficiently.
Too many files to read? Get Google Drive to 'podcast' them for you.
You know that feeling. A team member pings you a massive PDF you should read, but you just don’t have time. Instead of letting it gather dust, what if you could just listen to it?
How Cyber Essentials Helps You Win Bigger Contracts.
Cyber Essentials isn’t just about IT — it’s about trust. Find out how certification helps your business win contracts, protect data, and show clients you’re a safe pair of hands.
What's the best way to build a shared AI prompt library for your team?
A shared AI prompt library in Google Docs keeps your team's best prompts out of lost chat histories. Enable Markdown in Docs Preferences, then use Copy as Markdown so prompts paste cleanly into Gemini or ChatGPT. Here is how to structure a library people actually use.
Why your first Google Workspace emails might end up in spam (and how to fix it)
New Google Workspace domains often land in spam because SPF, DKIM, and DMARC are not set up yet, so receiving servers cannot verify you. Configure these three records on day one and your messages arrive in real inboxes. This guide shows the fix, step by step.
The Founder’s Log Podcast - September 2025 Recap
In September, we off-boarded a client. Not the best of terms, but professional from our side as always.
What's the Best Way to Manage Team Tasks in Google Workspace?
Google Tasks turns Gmail, Chat, and Docs into one simple task system for your team. Convert emails into tasks, assign work where conversations already happen, and track everything without paying for a separate project management app. Here is how to set it up.
The best voice-to-text dictation software for Windows and Mac: Wispr Flow
Discover Wispr Flow — the AI-powered dictation software for Windows and Mac that turns your voice into perfectly formatted text. Save hours every week and boost productivity with a free 2-week trial.